Go Paperless with M-Files DMS

Save time, reduce waste and stay secure with M-Files DMS – your paperless office solution.

There are many reasons why a company may decide to go paperless – to help the environment, to save money on the time and space taken to do paper filing, to increase the security of information or even to make documents more accessible when working on the go. Whatever your reasons, going paperless can transform your business processes.

Once you’ve decided to go paperless, you need to evaluate and implement the best content management solution for your company. There are many options on the market and having so many choices can be overwhelming. Some of the things you should consider when evaluating a document management system include:

  • Ease of use
  • Integrations
  • Security
  • Searchable content
  • Scalability
  • Document retention
  • Email storage
  • Ease of administration

Here at Range Information Systems, we believe that M-Files Corporations’ M-Files DMS has all the features your business could need to make document management and enterprise content management easy and efficient. Take a look below then check out the Features to see why you should consider M-Files DMS for your organisation’s paperless office needs.

Familiar and easy to use

With M-Files you can organize, manage and track important documents, information and processes, without learning a new system. Using the familiar Windows Explorer interface or the File Open and Save commands of any Windows application, M-Files lets you work just like you’re used to. Documents are stored in the centralised vault the same way they are stored on any other hard drive on the system or network – it’s just faster and more secure.

Support any type of document

Use M-Files DMS for invoices, purchase orders, HR documents, budgets, project plans, marketing material, images and more. It also supports email and paper documents seamlessly, including integrated scanning with OCR (Optical Character Recognition) for searchable PDF files.

Find documents easily

Once stored in M-Files software, all documents are indexed and searchable for instant retrieval. You can always access the “right” document, thanks to M-Files’ integrated version history. Plus, it eliminates the need for chaotic and hard-to-manage Windows folders by organizing documents by any property or tag, such as product, customer or date. No more searching for where to save a file, just save to the vault and tag.

Secure, yet accessible anytime, anywhere

Ensure only authorized personnel have access with M-Files software permissions, which can be set on an individual basis or by groups, such as management teams only. In fact, with support for Microsoft Active Directory, you can even use existing accounts and groups. Need a document when you’re not in the office, or even without an Internet connection? No problem. Remote and offline access give you around-the-clock access.

Automate review and approval processes

M-Files DMS makes it easy to review and approve documents electronically, nearly eliminating the need for paper in many office functions. Replace bulky filing cabinets and inefficient manual processes with automated scanning, tagging and workflow for dramatic improvements in efficiency and productivity.

If you would like to learn more about how Range Information Systems and M-Files DMS can help manage your organisation’s data more effectively, please Contact Us.