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M-Files Features

View the most important features of M-Files. Select a feature to view a brief video of the feature.


Searching Documents

M-Files offers a full enterprise-level search. Metadata tags associated with information, combined with powerful filters and M-Files intelligence search features allow you to quickly and easily find the right information every time, no matter where it is located.

Sharing Documents

Sharing documents in M-Files is as easy as a right click. Whether you need to send a document to someone outside of your company or collaborate with colleagues, M-Files keeps everything streamlined and organized.

Mobile Access

Android, iOS and windows phone apps, as well as a web app allow for access to M-Files anywhere, at any time, on any device.


Don’t just design good processes, make sure they are followed. From simple in house approvals, to heavily regulated electronic signatures, M-Files has all your electronic signature needs covered to ensure that you remain compliant.

Automatic Permissions

M-Files robust, yet dynamic permission settings allow you to easily control who has access to what, from an overarching basis, to a document and individual specific.

Version History

The version control features of M-Files allows you to see Changes in a document, who did it and when those change were made, so you don’t have to worry about out-of-date documents or manually sorting through multiple versions.


Save time, save money, reduce errors, and increase employee efficiency with efficient task management using workflows. M-Files workflows allow you to automate and improve any busines process.

Offline Availibility

Documents or folders can be flagged for offline availability, allowing you to continue working while offline. Once a connection is re-established the changes are automatically synced back into the system.

Intelligent Metadata

M-Files 100% intelligent metadata driven approach separates it from its competitors. This metadata driven approach ensures an efficient, easy and comprehensive user experience, from navigation, searching, permissions and workflows.

Outlook Integration

The M-Files Outlook Add-ins allows you to quickly save emails and attachments. It also ensures that no matter how email-driven your day-to-day work is, the content that matters the most gets the full attention of M-Files features.

Document Templates

Standardise your companies documents and speed up the document creation process using M-Files templates. Placeholders ensure that information is automatically inserted into documents, saving your workers precious time.


Co-authoring support enables multiple users to edit the same file simultaneously in a controlled manner. In addition to other M-Files users, editors can even be external users that do not have access to M-Files directly.

Dynamic Views

M-Files offers truly dynamic content management with customised virtual folders called Dynamic Views that allow users to access the information they need instantly. Dynamic views enable users to organise information that is most relevant for them. Folders are dynamic, so the content inside is populated automatically, no need to add documents to a folder, let M-Files do it for you. It’s simple, intuitive and dynamic.

Don't just believe our words

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M-Files – The Best DMS Software of 2024

Use content management software that’s simpler, faster, and more efficient than ever!

Technology has completely changed the way we do business, communicate with others, and achieve our goals. So – why do so many businesses seem stuck in the Stone Age when it comes to their document management systems? Let us help you evolve into a streamlined, well-managed, and efficient business by using M-Files. Start our 30-day trial and be blown away by the amazing results.

Let M-Files help you focus your valuable resources, capitalise on your investments, and empower your business to reach its full potential. Take a look at our engaging video to learn more!


The 2023 Gartner Magic Quadrant Most Visionary

M-Files received this recognition thanks to its prowess as a professional Content Services Platform. This award was bestowed based on M-Files’ innovative solutions, unstoppable growth, and seamless execution of state-of-the-art information management systems and solutions.


The Leader for 2023 Nucleus Research Technology Value Matrix

The fact that M-Files was recognized as a Leader in the 2023 Nucleus Research Technology Value Matrix for ECM is exceptional. The fact that they’ve consistently received this recognition for the past 10 years is almost unbelievable! Download the report to compare the top 17 Content Management vendors


The Top-Rated Enterprise Content Management (ECM) Software

End-Users on Trust Radius rated M-Files as one of the top providers of intelligent content management software at the enterprise level. M-Files received some of the highest scores that vendors could receive based on their product scalability and incredible performance.

What People Are Saying

They Manage their documents intelligently

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