M-Files Software Features

M-Files DMS has all the features you need to make document management and enterprise content management easy and efficient. See why you should consider M-Files software for your organization’s document management needs.

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Familiar Interface

  • Easy to use – users work the way they always have, using standard Windows commands they already know.
  • Direct access to Document Management data using standard windows file commands such as Open, Save, Save as, etc.
  • Drag and drop documents, emails and other files to M-Files DMS or vice versa.
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Folderless Storage

  • Single location from which all files are accessed
  • Virtual-local drive – bridging the gap between centralized data storage and local computer. The only document management solution to offer this functionality.
  • Customisable document properties – known as “metadata” allows files to be organized and streamlined according to your specific requirements. Brow-sfse files by class, project, or any properties you define.
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Version Control

  • Automatically preserves and tracks all previous versions – key criteria for quality standards
  • Records a change log with usernames, timestamps, and comments.
  • Automatic naming and numbering options
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  • Seamlessly integrates with Windows
  • Supports all Windows applications – including Office, CAD, accounting, billing and inventory solutions, etc.
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Fast Search & Dynamic Views

  • Powerful search capability – enables you to instantly locate files by typing in simple keywords
  • Search on customised metadata, file contents or both.
  • Dynamically view documents in any hierarchical structure you choose
  • Make the same document available from multiple folders without creating copies
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Secure Permissions

  • Restrict access to sensitive documents while maintaining a single storage location
  • Customisable permission settings
  • Compatible with Windows Active Directory
  • Automatically schedules backups of all data
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Collaboration & Workflow

  • Annotation capability adds comments to a document without modifying the original file
  • Advanced workflow capabilities for formal processes.
  • Simple assignments for ad hoc collaboration
  • E-mail notification of new and modified documents
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Mobile & Offline

  • Remarkably fast over remote connections
  • Mobile Apps to make documents accessible from iPhone, Android and Windows Phone devices
  • Offline mode, with automatic synchronization. Travelling users can view, create, edit, and store documents
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Scan & OCR

  • Works directly with virtually any scanner or multi-function device
  • Convert paper or images to fully searchable PDFs
  • Compatible with any file format including TIFF, JPEG, BMP, PNG and GIF
  • Barcode recognition for automated document classification and routing processes
  • Supports “ID-based” scanning for automating tasks such as file naming, definition of metadata and initiating workflows