M-Files DMS has all the features you need to make document management and enterprise content management easy and efficient. See why you should consider M-Files software for your organization’s document management needs.
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Familiar Interface
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- Easy to use – users work the way they always have, using standard Windows commands they already know.
- Direct access to Document Management data using standard windows file commands such as Open, Save, Save as, etc.
- Drag and drop documents, emails and other files to M-Files DMS or vice versa.
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Folderless Storage
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- Single location from which all files are accessed
- Virtual-local drive – bridging the gap between centralized data storage and local computer. The only document management solution to offer this functionality.
- Customisable document properties – known as “metadata” allows files to be organized and streamlined according to your specific requirements. Brow-sfse files by class, project, or any properties you define.
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Version Control
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- Automatically preserves and tracks all previous versions – key criteria for quality standards
- Records a change log with usernames, timestamps, and comments.
- Automatic naming and numbering options
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Integration
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- Seamlessly integrates with Windows
- Supports all Windows applications – including Office, CAD, accounting, billing and inventory solutions, etc.
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Fast Search & Dynamic Views
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- Powerful search capability – enables you to instantly locate files by typing in simple keywords
- Search on customised metadata, file contents or both.
- Dynamically view documents in any hierarchical structure you choose
- Make the same document available from multiple folders without creating copies
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Secure Permissions
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- Restrict access to sensitive documents while maintaining a single storage location
- Customisable permission settings
- Compatible with Windows Active Directory
- Automatically schedules backups of all data
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Collaboration & Workflow
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- Annotation capability adds comments to a document without modifying the original file
- Advanced workflow capabilities for formal processes.
- Simple assignments for ad hoc collaboration
- E-mail notification of new and modified documents
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Mobile & Offline
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- Remarkably fast over remote connections
- Mobile Apps to make documents accessible from iPhone, Android and Windows Phone devices
- Offline mode, with automatic synchronization. Travelling users can view, create, edit, and store documents
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Scan & OCR
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- Works directly with virtually any scanner or multi-function device
- Convert paper or images to fully searchable PDFs
- Compatible with any file format including TIFF, JPEG, BMP, PNG and GIF
- Barcode recognition for automated document classification and routing processes
- Supports “ID-based” scanning for automating tasks such as file naming, definition of metadata and initiating workflows
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