Same governed vault.
Built for how your teams actually work.
M-Files adapts to the job at hand — from core functional use cases like Quality (eQMS), Document Control, Contracts (CLM), EDRMS Records, Projects, and HR, through to pre-configured Ready-to-Deploy Solutions for Australian industries.
Quality Management (eQMS)
Built for teams working toward — or maintaining — ISO 9001, ISO 13485, or FDA 21 CFR Part 11. Document control, audits, corrective actions (CAPA), and staff training, all inside the one governed vault so an audit never means a scramble.
Most quality processes end up split across three places that don't talk to each other: procedures in a shared drive, corrective actions in a spreadsheet, and training records in someone's inbox. When an audit — internal, customer, or certification — comes around, someone spends a week reconstructing evidence that should have taken five minutes to pull up. M-Files for Quality keeps all of it — document control, CAPA and non-conformance tracking, training tied directly to the SOPs it covers, and full audit trails — in one governed system, so being audit-ready is simply how the system works day to day.
Supported Compliance Frameworks
Which operational bottleneck sounds like yours?
Identify the document, compliance, or workflow friction slowing your team down today — and see how M-Files resolves it inside one unified platform.
Document Management
- Staff waste hours every week hunting for the right version of a file across drives, SharePoint sites, and inboxes.
- The same document exists in three different folders, and nobody is sure which one is current.
- New starters can't find client or operational files without asking someone else where they're kept.
Find the right document by what it is — client, matter, or policy — not which folder path it sits in.
Best suited for: Organisations outgrowing shared drives or complex SharePoint folder trees that need metadata search, M365 co-authoring, and automatic version control.
Explore Document Management →Quality Management (eQMS)
- An ISO audit is coming and evidence is scattered across systems, spreadsheets, and email threads.
- Corrective actions (CAPAs) and non-conformances get logged in Excel but aren't tracked to root-cause closure.
- Updated SOPs and procedures don't reliably trigger staff read-and-acknowledge sign-offs.
Document control, CAPA workflows, and training matrices built for ISO 9001, ISO 13485, and NDIS compliance.
Standards aligned: ISO 9001:2015 Clauses 7.5 & 10.2, ISO 13485, FDA 21 CFR Part 11, and Australian clinical/quality governance frameworks.
See the full QMS breakdown →Contract Management (CLM)
- Vendor or customer agreements expire or auto-renew without notice until the invoice arrives.
- Nobody is certain which Word draft or PDF scan is the final executed contract and schedules.
- Drafting standard agreements takes days of manual copy-pasting and email approval bottlenecks.
Automate contract drafting, redlining, e-signatures, and 90/60/30-day renewal alerts in one workflow.
Key capabilities: Automated clause assembly (M-Files Ment), DocuSign & Adobe Sign integration, AI clause extraction (Aino), and obligation tracking.
Explore Contract Management →Records Management & EDRMS
- Nobody can say with confidence how long your organisation is legally required to keep a given record.
- Legacy archives pile up indefinitely, increasing your exposure under the Australian Privacy Act (APP 11).
- Traditional EDRMS platforms feel so clunky that staff bypass them and keep working in network folders.
Enforce automated retention schedules, legal holds, and defensible disposal — invisibly in the background.
Governance ready: AS ISO 15489 records compliance, Privacy Act 1988 (APP 11) data minimisation, and modern EDRMS governance without user friction.
Explore Records & EDRMS →Project & Engineering Documentation
- Project deliverables, CAD drawings, and transmittals are split across email, Teams, and contractor portals.
- Site crews or shop-floor teams risk working from superseded drawings or unapproved specifications.
- Handing a capital project or asset over to operations means reconstructing history from scratch.
Every project deliverable, drawing revision, and transmittal linked from kickoff to asset handover.
Built for delivery teams: Construction, engineering, manufacturing, infrastructure, and Enterprise Asset Management (AutoCAD, SolidWorks & Revit support).
Explore Project Documentation →HR Document Management
- Sensitive employee files sit in shared folders where IT admins or managers have overly broad access.
- Onboarding contracts, police checks, and certifications get chased over email instead of tracked automatically.
- Ex-employee records aren't consistently retained or purged in line with Fair Work Act 7-year rules.
Role-based employee file security, automated onboarding workflows, and expiry alerts for certifications.
Compliance focus: Fair Work Act 2009 record-keeping (7-year retention), Privacy Act 1988 employee data protection, and NDIS/healthcare worker screening tracking.
Explore HR Document Management →M-Files Ready-to-Deploy Solutions
Instead of spending months designing metadata schemas and workflow states from a blank canvas, M-Files offers pre-configured, industry-vetted solution packages that deliver 80% of your core architecture out of the box — tailored by Range for Australian compliance.
M-Files for Contracts
Research by World Commerce & Contracting (WorldCC) shows poor contract governance costs organisations an average of 9.2% of annual contract value. M-Files for Contracts delivers a complete Contract Lifecycle Management (CLM) workspace inside Microsoft 365 without a six-month custom build.
- ✓Pre-built Contract Vault: Ready-made metadata for Counterparty, Contract Value, Effective Date, Notice Period, and Auto-Renewal flags.
- ✓Clause Automation & E-Signatures: Self-service drafting with M-Files Ment and native DocuSign / Adobe Sign execution.
- ✓Automated 90/60/30-Day Renewal Alerts: Never get locked into an unwanted vendor auto-renewal again.
M-Files for Manufacturing & Engineering
Purpose-built for Australian manufacturers, fabricators, and engineering firms where a single superseded drawing on the shop floor causes costly scrap, rework, or ISO 9001 audit non-conformances. Bridges the gap between engineering CAD tools and factory floor operations.
- ✓Engineering Change Control (ECO/ECN): Structured state workflows from Draft and Engineering Review to Released and Superseded.
- ✓CAD & PDF Synchronisation: Bi-directional title-block integration with AutoCAD, SolidWorks, and Inventor, plus automatic watermarks.
- ✓Shop-Floor SOPs & Supplier Portals: Tablet-ready released views for machinists and Hubshare portals for vendor certificates.
M-Files for Tax Advisory & Accounting
Australian accounting and tax advisory practices manage complex multi-entity family groups (trusts, companies, SMSFs) while facing strict OAIC Notifiable Data Breaches (NDB) and Tax Practitioners Board (TPB) confidentiality rules.
- ✓360° Client Group & Engagement Views: Link workpapers, BAS/tax returns, and advice across parent groups, trusts, and SMSFs without duplication.
- ✓Partner Sign-Off Workflows: Structured Preparer → Manager → Partner review gates with automatic Tax File Number (TFN) redaction/access control.
- ✓Hubshare Client Portals: Replace unencrypted email attachments with branded client upload checklists and e-signature portals.
M-Files for Legal, Consulting & Wealth Firms
Knowledge-intensive firms live and breathe by how fast fee-earners can locate precedents, matter correspondence, and client deliverables. M-Files organises information around the Client, Matter, or Engagement — directly inside Microsoft Outlook, Teams, and Word.
- ✓Matter & Engagement Centricity: Automatically file client emails and attachments from Outlook to the right matter with zero duplicates.
- ✓Ethical Walls & Need-to-Know Security: Dynamic permissions ensure sensitive M&A, litigation, or wealth files remain strictly locked down.
- ✓AI Knowledge Discovery (M-Files Aino): Summarise lengthy briefs, extract key obligations, and reuse institutional knowledge safely.
Want to see how a Ready-to-Deploy vault works in practice?
Because every solution shares the same underlying M-Files platform, you can start with one Ready-to-Deploy package (such as Contracts or Quality) and expand into other departments without buying a separate system.
“City Fertility worked with Range IT on the implementation and roll out of M-Files, a fully featured QMS, Document Control system with additional modules. Working with Range was a great experience with dedicated team members who were very supportive and knowledgeable.”
“We've been working with Range IT for over six years and have been consistently impressed with their service. Their document management system has been a great fit for our business, and their team is always responsive, professional, and willing to help with custom solutions. We highly recommend Range IT.”
Common Questions About M-Files Use Cases & Solutions
Validated against real buyer queries and implementation scenarios across Australian organisations.
M-Files Cloud Compliance & Platform Security
M-Files Cloud operates under strict international security frameworks, continuous third-party auditing, and enterprise-grade encryption so your organisation's data remains protected and audit-ready.
ISO 27001 Certified
M-Files operates an audited Information Security Management System (ISMS), enforcing continuous operational security controls and risk governance.
SOC 2 Audited
Annually verified by independent auditors under AICPA Trust Services Criteria for security, platform availability, and data confidentiality.
ISO 27018 Certified
Certified for protecting Personally Identifiable Information (PII) in public cloud environments.
AES-256 & TLS Encryption
Documents encrypted at rest with AES-256 (FIPS 140-2 compliant); network traffic encrypted via HTTPS, VPN, or IPSec.
Microsoft Azure Australian Infrastructure
Hosted on Microsoft Azure's infrastructure (including Australian data residency options in Sydney and Melbourne), with data replicated three times in your primary region and three times in a secondary region. Exact hosting setup — cloud, on-premises, or hybrid — is confirmed during scoping.
Not sure which use case fits your business?
Most businesses end up using more than one of these. Tell us what's actually slowing you down, and we'll tell you honestly whether M-Files is the right fit.
Book a Free M-Files Demo →